Travel Requests for Luther 2017 Event

A registration form must be completed for each participant. 

Personal

Please enter your name exactly as it appears on your passport.
*

Reservations

Maritim Hotel Preferences

**Room cost includes breakfast, VAT, WiFi as well as access to pool, sauna & gym. 

Tour Options

***Pricing is per person. Reformation Tour costs are based on double occupancy for overnight accommodations. Each program is priced for a minimum of 25 participants & is subject to a cost increase should there be fewer participants. 

Flights

Airlines will open space for booking approximately 11 months prior to travel dates (November - December 2016). FTI will be negotiating discounted group space for conference participants & their guests (for all departure & return dates). These bookings will include any connecting flights needed to meet up with the group.

Travel Insurance

Comprehensive & Medical Travel Insurance can be purchased at http://www.fellowship.com/services/other/travel-insurance.html 

Documentation

Emergency

Payments

Payment Schedule

- Good Faith Deposit within 10 Days of Registration Acceptance:  $200.00 per person (Does not apply if booking Hotel Only)*
- August 1, 2016 - First Deposit Due:  $300.00 per person
- February 1, 2017 - Second Deposit Due:  $500.00 per person
- August 29, 2017 - Remaining Balance Due

* FTI will need to collect credit card information (separate from any deposit payments) in order to guarantee the hotel reservation. The hotel will keep this credit card information on file to be used at check out.  Please note that if you cancel your reservation within 40 days of Check-in your card will be charged a cancellation penalty equivalent to 90% of your total stay.

First Room Night Costs:
- Standard Double - $236.00 (209 Euros)
- Standard Single - $191.00 (169 Euros)

Payment Options

Option 1: Check
Please make checks payable to Fellowship Travel International & reference group #T78428.   
Mail to: 
Fellowship Travel International
Attn. Jenny Burkholder
10220 Timber Ridge Drive
Ashland, VA 23005

Option 2: Credit Card
Please visit our secure payment site, see FTI Payment icon below.
Once there, simply complete the form and click submit.

Please Note: A 3% cash conversion charge will apply & needs to be added to the amount you authorize. 
Ex.: To pay the $200 deposit, you'd need to charge $206. 

Terms & Conditions

Cancellation Policy

If cancellation is received & acknowledged by Jenny Burkholder, your FTI Tour Coordinator, via email jburkholder@fellowship.com:
- Prior to August 1, 2016 - Your Good Faith Deposit and First Room Night Deposit are non-refundable, but any other payments made are refundable.  
- After August 1, 2016 - Your Good Faith, First Room Night & First Deposit payments are non-refundable, but any other payments are refundable.
- After August 29, 2017 - All payments are non-refundable. 
- Please note that if you cancel your hotel reservation within 40 days of Check-in your card will be charged a cancellation penalty equivalent to 90% of your total stay.

Fares & Currency

Some ground services in your tour may be based on foreign currencies. These charges have been converted to US dollars for the purpose of providing you a US dollar rate at the time this contract was issued. Should a fluctuation of more than 3% in the exchange rate occur, we reserve the right to adjust the final price accordingly.

Fares are subject to be changed, voided & all penalties imposed unless the final payment deadline is met.

Liability & Responsibility

Fellowship Travel International, Inc. (FTI) serves only as an agent for ARC, IATAN, and other commercial air carriers and suppliers. FTI and Cutting Edge International are not to be held responsible for any delays, defaults, cancellations, weather conditions, acts of terrorism, bankruptcy, or any other act that may affect the service or agreements of a particular carrier or supplier. The terms and conditions represented in this agreement are current with FTI's suppliers.  Should the terms and conditions of this contract change prior to completion of your trip, FTI will make every effort to notify you of such changes. However, the vendors set final terms and conditions. Suppliers may or may not notify FTI of changes relevant to this agreement.

Client agrees to indemnify and hold FTI and Cutting Edge International harmless for any and all damages or penalties imposed and any attorney's fees incurred by FTI or Cutting Edge International in defending any such action resulting from Client's failure to provide truthful and accurate billing and claims information to FTI.

This Service Agreement shall be interpreted under the laws of the State of Virginia and any disputes between the parties concerning the validity, interpretation or performance of any of the terms or provisions of this Agreement or of any rights or obligations of the parties hereto shall be resolved in Hanover County, Virginia. Should it become necessary for FTI to retain an attorney to collect any amounts owed to FTI under the terms of this Agreement, FTI will be entitled to recover in addition to its damages, reasonable attorney's fees.

Signature of Agreement

By accepting below, I verify that I am the individual traveling. I have read and agree to the terms and conditions of this agreement. I understand that once flights are confirmed, additional payment may be required if taxes and fuel surcharges increase before the entire group is ticketed.